Checklist for the Final Weeks of Homecoming Dance Planning
Posted by Stumps Spirit on September 13, 2010
This is the third and final post in our 2010 series about Homecoming Dance planning, and covers the final 2-3 weeks (find the first 2 posts here and here). The job at this point will be mostly about planning the night’s schedule, decorating, and maximizing dance attendance.
Stress levels may rise at this point. Your best bet is to understand up front that some changes may happen fast and that glitches will occur here and there despite the best-laid plans. Try to meet these challenges with a sense of humor, and take a deep breath every once in awhile!
2-3 Weeks Before the Homecoming Dance
□ Work out and share the schedule of events; e.g., times for the coronation, serving food, and so on
□ Track ticket sales for an approximate head count for the catering, party favors, number of tables, etc.
1 Week Before the Homecoming Dance
□ Prepare a detailed outline of everything that’s left to do
□ Update and refine the schedule of events as needed
□ Assemble the decorative items that can be moved easily into place when the time comes:
□ Finalize the head count
2-3 Days Before the Homecoming Dance
□ Put together decorative items that need to be assembled in place (e.g. arches, fountain)
□ Set up serving and other tables as far as possible
□ Pick up pre-ordered food and other items
□ Buy whatever fresh food is required
□ Prep food as far as possible
□ Pick up extra batteries, film, etc.
The Day of the Homecoming Dance
□ Prep food that couldn’t be made ahead of time
□ Pick up last-minute items and orders (e.g., fresh flowers)
□ Inflate all your balloons and assemble balloon decorations
□ Put up outdoor decorations and signage
□ Start music to set the mood
□ Enjoy the dance!